Workday Financials · Schema

Workday Supplier Invoice

A supplier invoice represents a billing document received from a supplier for goods or services, managed through the accounts payable process in Workday Financial Management.

AccountingCloud ERPFinancial ManagementProcurement

Properties

Name	Type	Description
id	string	Workday ID (WID) uniquely identifying the supplier invoice
invoiceNumber	string	Supplier-provided invoice number
supplier	object	Supplier who issued the invoice
invoiceDate	string	Date on the invoice
dueDate	string	Payment due date
totalAmount	number	Total invoice amount
taxAmount	number	Total tax amount on the invoice
currency	object	Invoice currency
status	string	Current processing status of the invoice
company	object	Company entity receiving the invoice
paymentTerms	string	Payment terms applied to the invoice (e.g., Net 30)
lines	array	Individual invoice line items
purchaseOrder	object	Associated purchase order reference
approvedBy	object	Worker who approved the invoice
createdOn	string	Timestamp when the invoice was created in Workday

View JSON Schema on GitHub

JSON Schema

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "https://community.workday.com/schemas/workday-financials/supplier-invoice.json",
  "title": "Workday Supplier Invoice",
  "description": "A supplier invoice represents a billing document received from a supplier for goods or services, managed through the accounts payable process in Workday Financial Management.",
  "type": "object",
  "required": ["invoiceNumber", "supplier", "invoiceDate", "totalAmount"],
  "properties": {
    "id": {
      "type": "string",
      "description": "Workday ID (WID) uniquely identifying the supplier invoice"
    },
    "invoiceNumber": {
      "type": "string",
      "description": "Supplier-provided invoice number",
      "minLength": 1
    },
    "supplier": {
      "$ref": "#/$defs/Reference",
      "description": "Supplier who issued the invoice"
    },
    "invoiceDate": {
      "type": "string",
      "format": "date",
      "description": "Date on the invoice"
    },
    "dueDate": {
      "type": "string",
      "format": "date",
      "description": "Payment due date"
    },
    "totalAmount": {
      "type": "number",
      "minimum": 0,
      "description": "Total invoice amount"
    },
    "taxAmount": {
      "type": "number",
      "minimum": 0,
      "description": "Total tax amount on the invoice"
    },
    "currency": {
      "$ref": "#/$defs/Reference",
      "description": "Invoice currency"
    },
    "status": {
      "type": "string",
      "enum": ["Draft", "Approved", "Paid", "Canceled"],
      "description": "Current processing status of the invoice"
    },
    "company": {
      "$ref": "#/$defs/Reference",
      "description": "Company entity receiving the invoice"
    },
    "paymentTerms": {
      "type": "string",
      "description": "Payment terms applied to the invoice (e.g., Net 30)"
    },
    "lines": {
      "type": "array",
      "items": {
        "$ref": "#/$defs/InvoiceLine"
      },
      "description": "Individual invoice line items"
    },
    "purchaseOrder": {
      "$ref": "#/$defs/Reference",
      "description": "Associated purchase order reference"
    },
    "approvedBy": {
      "$ref": "#/$defs/Reference",
      "description": "Worker who approved the invoice"
    },
    "createdOn": {
      "type": "string",
      "format": "date-time",
      "description": "Timestamp when the invoice was created in Workday"
    }
  },
  "$defs": {
    "InvoiceLine": {
      "type": "object",
      "description": "An individual line item on a supplier invoice",
      "properties": {
        "lineNumber": {
          "type": "integer",
          "minimum": 1,
          "description": "Line item number"
        },
        "description": {
          "type": "string",
          "description": "Description of the goods or services"
        },
        "quantity": {
          "type": "number",
          "minimum": 0,
          "description": "Quantity of items"
        },
        "unitCost": {
          "type": "number",
          "minimum": 0,
          "description": "Cost per unit"
        },
        "extendedAmount": {
          "type": "number",
          "minimum": 0,
          "description": "Total line amount"
        },
        "spendCategory": {
          "type": "string",
          "description": "Spend category for the line item"
        },
        "costCenter": {
          "$ref": "#/$defs/Reference",
          "description": "Cost center allocation"
        }
      }
    },
    "Reference": {
      "type": "object",
      "description": "A reference to a related Workday resource",
      "properties": {
        "id": {
          "type": "string",
          "description": "Workday ID (WID) of the referenced resource"
        },
        "descriptor": {
          "type": "string",
          "description": "Display name of the referenced resource"
        }
      }
    }
  }
}